Typical U.S. based businesses have to adhere to dozens of federal,
state and local regulations. From data security and privacy laws to
human resources and employee safety requirements, most are continual
concerns that have to be addressed on a continual basis. Government
agencies rarely give business owners and managers a break for failing to
understand their responsibilities—and violations can be extremely
damaging to an organization’s bank account, as well as its industry
Whether the company sits atop the Fortune 500 list or
is owned and run by one individual, each must deal with the rules
applying to its specific industry and locality. The regulations that
cover the majority of U.S. businesses include:
- Sarbanes-Oxley Act (SOX) includes standards for all U.S. public company boards, management and public accounting firms.
- Gramm-Leach-Bliley Act
(GLB), otherwise known as the Financial Modernization Act, sets
specific standards for privacy, security, and fraud protection related
to client information.
- Payment Card Industry Data Security Standard (PCI-DSS) was created by major credit card companies to ensure greater cardholder information protection.
- Health Insurance Portability and Accountability Act
(HIPAA) Title II of this legislation establishes national standards for
electronic health care transactions and addresses the security and
privacy of medical information.
- State and local regulations
often cover employee safety and other human resources-related issues, as
well as financial and environmental matters.
organization’s management team has to understand which rules apply to
their specific business and put the proper processes in place to ensure
full compliance. That requires a comprehensive plan, which starts with a
review of applicable federal, state and local regulations. Employees
and IT service providers should be included in the compliance appraisal
process to ensure that all real and potential gaps as properly
identified. After all, those who perform these vulnerable processes on a
daily basis are usually in a better position to share details and
suggestions that most of their managers and the IT specialists can offer
their own ideas and expertise to the plan.
handbooks and new-hire counseling sessions often cover a number of
confidentiality and security measures that workers must adhere to, those
rules may be neglected or poorly enforced over time. So, even though a
company may have decrees in place that they believe will cover them if a
breach occurs, if those guidelines are regularly ignored without
repercussion, the company could be found negligent and have to pay
That’s why the management team must build an effective
“plan of attack” that ensures full implementation and long-term
adherence to recommended industry best practices, including effective IT
security and data preservation measures. Since most modern regulations
focus on adequate protection for client, patient and financial
information, it’s critical for businesses to implement comprehensive
systems that can address each compliance concern. These most effective
technologies address compliance issues proactively, including solutions
for onsite and offsite data storage, disaster recovery, data archiving,
anti-virus and anti-malware, web filtering, network monitoring, and a
variety of firewall and other data/network protection services.
course, compliance doesn’t stop with a plan and the right systems in
place. Managers must pay close attention to prospective (and actual)
changes to industry, state and local regulations and procedures to make
sure they can be (or are) in full compliance. That’s where a qualified
IT solution provider can also help, bringing a wealth of experience
addressing a wide variety of regulations and security threats. So, if
tackling a myriad of compliance issues sounds like a weighty challenge
for your business, make that process a lot easier by partnering with the
right support team.